Bursary & Payments

Finance & Fee Management

Streamline fees, payments, invoicing, digital receipting, and real-time cash flow.

What Schools Achieve With This Module

Institutes can configure fee structures, automate invoicing, track offline bank transfers and online payments, generate digitally verifiable receipts, and prepare debtor lists and balance sheets.

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Operational Workflow

How It Works in Your School

A clear, automated path from initial configuration to daily operational excellence.

Fee Template Setup

Configure tuition, boarding, uniforms, and bus fees per class level or student category.

Batch Invoicing

System automatically generates itemized invoices for all enrolled students each term.

Payment Reconciliation

Bursars verify bank tellers or accept online card payments with instant ledger updates.

Automated Debtor Management

Filter unpaid balances and dispatch gentle SMS/email payment reminders to parents.

Key Capabilities

Everything your institute needs to excel

Built to replace manual spreadsheets, eliminate calculation errors, and give administrators total institutional control.

Flexible fee structure schedules configured per class level, arm, or boarding status

Automated invoice dispatch and instant, numbered, branded digital transaction receipts

Multi-channel payment reconciliation tracking bank transfers, tellers, cash, and online gateways

Instant debtor lists with automated balance reminders and payment plan tracking

Comprehensive income vs expenditure breakdowns with visual cash flow infographics

Exportable financial ledgers and audit-ready statements for governing boards

Practical User Story & Case Study

How Schools Practically Benefit

Real-world institutional challenges resolved with measurable, lasting operational results.

Verified School Case Study Verified Partner

British International School, Lagos

1 Landbridge Avenue, Oniru Private Estate, Victoria Island, Lagos, Nigeria

K-12 British International Curriculum • 1,100 Students

The Challenge Before Qavona

Carried over ₦22M in unpaid school fees and ancillary services each session because reconciling offline wire transfers across 4 banking partners was manual and debtor follow-up was slow.

The Qavona Solution Implemented

Adopted Qavona Fee Management. Automated termly invoice generation, instant branded digital receipting, and real-time ledger sync.

Measured Operational Impact & Result

Unpaid fee balances dropped by 88% within two terms, and bursary reconciliation time was cut from 5 days a week to 30 minutes daily.

"Parents love receiving instant digital receipts on their mobile devices as soon as their payment is cleared. Outstanding debtor tracking is now instantaneous."
— Institutional Leadership, British International School, Lagos

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